At O Partners, we are dedicated to safeguarding your privacy and ensuring that any personal information you provide to us is handled securely and in accordance with applicable data protection laws.

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This section of our privacy policy outlines how we gather and utilise personal information.

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1. Collection of Personal Information

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1.1. Information Supplied by You: When you visit our website or engage with our services, we may gather personal information that you willingly provide to us. This information may encompass, but is not restricted to:

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Name
Contact details (email address, telephone number, postal address)
Employment and educational history
Skills, qualifications, and expertise
References and recommendations

1.2. Automatically Collected Information: In addition to the information you provide, we may also automatically collect certain details when you visit our website. This may include:

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IP address
Browser type and version
Operating system
Referral source
Clickstream data

2. Use of Personal Information

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2.1. Recruitment Purposes: The personal information gathered by O Partners is primarily employed for recruitment-related purposes, including but not limited to:

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Evaluating your suitability for specific job openings
Matching your skills and qualifications with job opportunities
Contacting you regarding potential job opportunities
Providing recruitment-related advice and support
Facilitating the recruitment process between candidates and employers

2.2. Communication: We may utilise your personal information to communicate with you about recruitment updates, job opportunities, and pertinent industry information. This communication may occur via email, telephone, or postal mail, depending on the contact details you have provided.

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Data Retention: At O Partners, we understand the significance of safeguarding your personal information and are committed to ensuring your privacy is respected. In accordance with legal requirements and best practises, we have established measures to determine the appropriate duration for retaining your personal data.

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Our data security measures encompass:

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Encryption: We employ industry-standard encryption methods, such as Secure Socket Layer (SSL) technology, to safeguard the transmission of your personal information.

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Firewalls: Our servers are shielded by firewalls to thwart unauthorised access.

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Access Controls: We have implemented access controls to guarantee that only authorised personnel can access your personal information.

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Regular Audits: We conduct periodic audits and assessments of our data security measures to identify and address any potential vulnerabilities.

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Employee Training: Our employees undergo comprehensive training on data security and privacy practises to ensure the protection of your personal information. While we take all reasonable precautions to safeguard your data, it's important to note that no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security, but we continually strive to enhance our security measures to protect your personal information.

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Section: Data Transfers: As a recruitment agency, we may need to transfer your personal information to third parties, such as employers or other recruitment agencies, to facilitate the recruitment process. These transfers are conducted in compliance with applicable data protection laws. We ensure that any third party receiving your personal information has implemented adequate security measures and is bound by confidentiality obligations. Additionally, if you access our website from a country outside the European Economic Area (EEA), your personal information may be transferred to and processed in countries with different data protection laws.

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We will retain your personal information for as long as necessary to fulfil the purposes outlined in our privacy policy, unless a longer retention period is required or permitted by law. The specific retention period may vary depending on the nature of the information and the purpose for which it was collected.

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Third-Party Disclosures: We may share your personal information with trusted third parties to provide you with top-quality recruitment services. These third parties may include:

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Employers and Clients: We may disclose your personal information to potential employers or clients to facilitate the recruitment process and explore job opportunities on your behalf.

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Service Providers: We may engage third-party service providers to assist us in delivering our services, such as IT support, website hosting, and data analysis. These service providers are contractually obligated to safeguard your personal information and are prohibited from using it for any other purposes.

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Legal and Regulatory Authorities: We may be obligated to disclose your personal information to comply with applicable laws, regulations, or legal processes. This may include responding to requests from government authorities or cooperating with law enforcement agencies.

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User Rights: We respect your rights concerning your personal information and offer the following options to exercise those rights:

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Access and Correction: You have the right to access and correct any inaccuracies in your personal information held by us. If you believe any information we hold is incorrect or incomplete, please contact us, and we will promptly update it.

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Opt-out: You have the right to opt-out of receiving marketing communications from us. If you no longer wish to receive promotional materials, you can unsubscribe by contacting us at [insert email address].

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O Partners restricts access to personal information to authorised personnel who require it for legitimate business purposes. We have implemented strict access controls and authentication mechanisms to prevent unauthorised access to the system and data. This includes the use of strong passwords, multi-factor authentication, and regular reviews of access privileges.

 

O Partners also conducts regular security assessments and audits to identify and address any vulnerabilities or risks to the personal information we collect. We employ industry-standard security practises and procedures to protect against unauthorised access, disclosure, alteration, or destruction of personal information. Additionally, our employees receive comprehensive training on data protection and privacy practises, including the importance of safeguarding personal information, potential risks associated with mishandling data, and their responsibilities for maintaining data security.

 

Furthermore, O Partners only retains personal information for as long as necessary to fulfil the purposes for which it was collected or as required by law. We have implemented policies and procedures for the secure disposal of personal information once it is no longer needed. In the event of a data breach or unauthorised access to personal information, O Partners has established incident response procedures to promptly and effectively address the situation.

 

We are committed to notifying affected individuals and relevant authorities as required by applicable laws and regulations. Overall, O Partners takes the security of personal information seriously and implements various technical, organisational, and administrative measures to protect it.